Paying a gang through its leader

A good deal of site labour is paid this way: the leader of a crew is handed the money for everybody's work and settles with them. In Maliru that is a gang.

What Maliru does, and what it doesn't

• The leader is paid for the whole crew. Their pay run line prices every member's hours at the member's own rate, together with the members' materials, bonuses and piece work.
• Members get no pay run line of their own. Their hours are already in the leader's.
• The split is recorded, not paid. Each member's share prints on the leader's statement so everybody can check it against what the leader hands them. Maliru pays none of it out.
• Their work still costs the jobs they did it on. Nothing here touches a timesheet.

The leader's line is the leader's own pay, under the leader's classification. If the leader is an employee, the crew's work reaches your payroll provider as the leader's gross, and their tax is worked out on all of it there. If the leader is a contractor, withholding comes off the whole line, at the leader's own rate where one is set. A member's settings don't apply: the line is the leader's.

You need Manage pay rates (and Manage users, because the tab lists your people), and the Crew plan to start a new gang. Changing who is in a gang, its shares or its leader, retiring it and putting it back work on every plan.

Setting one up

Everybody in a gang has to be on the leader's pay calendar, because a gang is paid as one line on one run. Put the members on the leader's calendar under Pay › Calendars › Who is on it first; Maliru refuses a member on a different calendar, and says who.

1. Pay › Gangs › New gang. Give it a Name and choose Who is paid — the leader, who must still work here and not be in another gang. Create. The leader is in the gang automatically.
2. Who is in it opens Who is in the gang. Tick each member — Search people finds them by name, job title, trade or team.
3. Give each member a share in per cent, or leave it blank. Blank prints as As agreed: the crew settles on the day. Leave every share blank rather than invent figures to fill the boxes — a share is printed as though somebody agreed it.
4. Save.

A person is in one gang or none, because two leaders can't both be paid for the same hours. People already in another gang aren't listed, and the dialog says how many.

If the shares you enter don't add up to 100%, the dialog says what they come to — The shares come to 90.0% — and the gang card keeps saying so. Whatever is left over is money the statement doesn't account for.

The gang card

Each gang is a card headed with its name and paid to the leader. It lists Who did the work and each person's Share; the leader carries a Paid pill and Receives the whole amount, and everybody else reads Not paid by Maliru. Under it are Who is in it, Change leader and Retire.

How it lands on the run

On the run, only the leader has a line, and its earnings include every member's hours. The leader's statement adds Paid for the work of the gang: each member, their share, and what that share comes to — with a note that the whole amount is paid to one person and nothing else is settled. On an earnings statement the shares are worked out from the leader's gross pay; on a self-bill statement, from what the leader is paid after withholding.

A correction to a member's hours is recorded against the leader, who was paid for them. The member never had a line of their own, so Maliru refuses a correction on the member. See putting a paid period right.

When the leader leaves

A gang whose leader has left can't be paid: the leader is off the run because they are inactive, and every member is off it because they are in a gang they do not lead. So the run stops and says whose gang it is — … leads … and no longer works here, so nobody in that gang can be paid. Give it a new leader or retire it, then calculate again.

• Change leader opens Who is paid for the gang. Choose the New leader from people already in the gang, so the crew stays on one calendar, and press Hand it over. The outgoing leader keeps their place in the gang — they did the work either way. If nobody else in it still works here, Maliru says Nobody to hand it to.
• Retire asks Retire the gang? The next run pays everybody in it a line of their own instead. The card then reads retired, everybody on their own line, and Put it back reopens it — if its leader still works here and its members are still on the leader's calendar.

Runs already closed keep what they paid. Changing a gang, retiring it or moving people between calendars only changes what the next run does, and Maliru refuses a calendar change that would leave a gang split across two calendars.