Fleet and vehicles
8 articles
- Vehicle checks, defects and compliance
Log walkaround checks, grade the defects they find, keep certificates in date, and manage off-road.
- Setting up your vehicle records
Your fleet register — each vehicle with its details, custom fields, status and current driver.
- Vehicle statuses and what their phase does
Name statuses the way your yard talks. The phase behind each one decides what the vehicle can be used for.
- Vehicle running costs: the ledger and the Costs tab
Every cost a vehicle incurs in one place, with odometer readings that turn it into cost per mile.
- Garage and hire invoices: Fleet › Invoices and vehicle bill lines
Record a garage or hire invoice once, as a bill. Each line allocated to a vehicle becomes its running cost.
- Fuel-card statements and the cost review queue
Import a month of fuel-card fills at once, let it confirm drivers' fills, and clear the rest in Review.
- The Fuel cards tab: fills by card
See what each fuel card spent in a month, which vehicles it filled, and which fills still need a look.
- Recurring costs and tank size
Hire, insurance and tax posted automatically each period, and the tank size that sharpens fuel checks.