Pay & payroll

The plan, permissions and set-up a pay run needs, in the order to do them.

What each person is paid, what is withheld from a contractor, and why a pay run waits until you have checked it.

Pay leave the way your workers are owed it: normal pay, basic pay, or rolled up.

Pay that didn't come off the timesheet, and why its kind matters.

Calendars, opening a run, working it out, closing it, and what to do when something was wrong.

Switch on the query window and each person sees their own figures once a run is worked out, and can query a line or a day before payday.

Choose the file your payroll software imports, give everyone their payroll ID, map your pay items, and prove it with a sample before the first payday.

Choose the columns and their order, one row per line type or one row per person, for any payroll software or bureau.

A sheet laid out for keying each person's pay into a Xero pay run.

Set BrightPay up once, then import each run's payments, additions and deductions from one CSV.

Set up your pay elements once, then import each run's timesheet payments and deductions, hours × rate.

Your earnings statement or self-bill statement is filed in My documents, on your phone and in the office.

How a contractor on your books is paid differently from an employee, and what they receive.

One person is paid for the crew's work, and the split is recorded on their statement but not paid out.

Figures for a withholding return such as CIS or RCT, from both halves — and self-billing a subcontractor.

Corrections carried into the next run, and the file for your payroll provider.

Bank details, the payment file you upload to your own bank, and what Maliru will never do with either.

What a unit of measured work pays, set beside what it sells for.

Which one source pays each workstream's work, and what a completed job or a route stage pays.

Every measure, route stage and completed job a contractor is credited with, its state, and its margin.

Match each invoice line to the work you recorded, approve what matched and query the rest.

Recover what a worker owes the company, with their agreement, a step at a time.

Raise a deduction from a vehicle defect, a fine, an incident or an asset, with the right person already filled in.

The list a deduction is raised from, and why each reason says who it benefits.

Set before any deduction for the company's benefit is taken from an employee.

Each expense category says whether it is paid back tax-free or counted as taxable pay.