Maliru for facilities & maintenance
Planned and reactive maintenance, evidenced.
Facilities work is cyclical: the same tasks, the same sites, the same proof needed every time, with reactive call-outs in between. Maliru keeps the frequency, the checks and the sign-off on one record per site.
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AI and your branding from Team; service contracts and contractor pay on Crew. Compare plans.
What usually goes wrong
- Monthly and quarterly tasks tracked in a spreadsheet that drifts
- Cleaning sign-off on paper that never reaches the client
- Statutory checks missed and found at audit
How Maliru fits
- Workstreams — Planned maintenance with asset and frequency fields; cleaning rounds as a route with a spec per area.
- Forms — Fire door, emergency lighting and legionella checks with pass/fail items and photos.
- Assets — Boilers, panels and plant with checks and certificates with due-date reminders.
- Reports — A completion report per round, colour-coded, with your logo.
- Invoicing — Planned and reactive work priced on your rate card and invoiced to each client from approved measures.
- Service contracts — Planned maintenance for every site you look after, and the client's monthly report on visits and call-outs, worked out from the jobs.
Your board, shaped for facilities & maintenance
Two workstreams a facilities & maintenance operation typically runs, with the columns and statuses it would name. Rename anything; import your own sheet and Maliru builds the board from it.
| Task | Site | Asset | Frequency | Status |
|---|---|---|---|---|
| Boiler service | Riverside offices | Boiler 2 | Annual | Scheduled |
| Fire door check | Riverside offices | Doors, floors 1–4 | Monthly | Due |
| Emergency lighting test | Mill Lane warehouse | All circuits | Monthly | Overdue |
| Roof gutter clear | Mill Lane warehouse | Roof | Quarterly | Done |
| Legionella flush | Kestrel House | Outlets, block B | Weekly | Scheduled |
| Area | Site | Spec | Sign-off | Status |
|---|---|---|---|---|
| Reception and lifts | Riverside offices | Daily A | Client | Completed |
| Floors 1–2 | Riverside offices | Daily A | Supervisor | In progress |
| Floors 3–4 | Riverside offices | Daily A | Supervisor | Planned |
| Washrooms | Riverside offices | Daily B | Client | Planned |
| Loading bay | Mill Lane warehouse | Weekly | Supervisor | Planned |
Questions facilities & maintenance teams ask
Can the client sign off a round?
Capture a signature in the round’s form, or send a share pack for the client to complete a form or sign a document by link and access code.
How do recurring tasks work?
Scheduled forms come due on their frequency and appear on the worker's Today screen.
Multiple sites per client?
Yes. Every job attaches to a client and a site, with history per site.
Also built for
Put your facilities & maintenance operation on Maliru.
Free for your first five people. Import your job sheet and go.