Maliru for fleet-heavy contractors
Vans, plant and drivers: every check and cost on record.
When the fleet is the business, the paperwork is the risk. Maliru gives every vehicle a record with its walkarounds, custody, fuel fills and running costs, and certificates that warn before they lapse.
No card required · Free forever for 5 users · Every module included
AI and your branding from Team; service contracts and contractor pay on Crew. Compare plans.
What usually goes wrong
- Walkaround checks on paper, defects found at the MOT
- Fuel and running costs reconciled a month late
- Insurance, tax and roadworthiness dates in a spreadsheet
How Maliru fits
- Fleet & assets — One record per vehicle and machine: checks, custody, certificates and costs.
- Inspection forms — Walkarounds as scored checks that write to the vehicle's history; failed items raise defects.
- Running costs — Fuel logged at the pump from the phone, fuel-card statements imported and reconciled, cost alerts by vehicle.
- Timesheets — Drivers' hours against the shift, with a review grid that flags the gaps.
Your board, shaped for fleet-heavy contractors
Two workstreams a fleet-heavy contractors operation typically runs, with the columns and statuses it would name. Rename anything; import your own sheet and Maliru builds the board from it.
| Vehicle | Driver | Depot | Defects | Status |
|---|---|---|---|---|
| NG21 KLM · Van 1 | Tom Walker | Ashdown | None | Completed |
| NG22 PQR · Van 2 | Marcus Bell | Ashdown | Nearside tyre | Completed |
| NG70 XYZ · Tipper | Owen Hughes | Ashdown | None | In progress |
| NG19 ABC · Van 3 | Aisha Khan | Fern Court | Wiper blade | Planned |
| NG68 DEF · Grab | Jack Morgan | Fern Court | None | Planned |
| Vehicle | Type | Due | Garage | Status |
|---|---|---|---|---|
| NG21 KLM · Van 1 | MOT | 14 Sep | Ashdown Motors | Booked |
| NG22 PQR · Van 2 | Service | 2 Sep | Ashdown Motors | Done |
| NG70 XYZ · Tipper | Roadworthiness | 28 Sep | Fleet Care | Due |
| NG19 ABC · Van 3 | Insurance renewal | 15 Sep | Broker | Due |
| NG68 DEF · Grab | LOLER examination | 6 Sep | Fleet Care | Booked |
Questions fleet-heavy contractors teams ask
Do walkaround defects go anywhere?
Failed items raise defects tracked to closure, and the vehicle's check history keeps them against the vehicle.
Can drivers log fuel at the pump?
Yes, from the phone: fuel quantity, cost and odometer with a receipt photo. Fuel-card imports and reconciliation are available on Team and above.
Do you do tachograph or tracking?
No. Maliru records checks, custody, costs and compliance; tachograph and vehicle tracking stay with your telematics provider.
Also built for
Put your fleet-heavy contractors operation on Maliru.
Free for your first five people. Import your job sheet and go.