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Seven short steps from "Create a company" to an open workspace with you as its owner.

The navigation rail, the top bar, search and the account menu of the office workspace.

Every notification you're sent is kept in one inbox, and each row opens the record it's about.

The cards, the reporting period and the filters, and how to tell operational totals from your own next steps.

No passwords. You sign in with your mobile number and a one-time SMS code.

One workspace for field operations, from the job and the schedule to the proof, the money and the audit trail.

Marie, Maliru's AI assistant, the guides, a conversation with the Maliru team and news from Maliru, open to everyone.

Choose your cards and layout, keep named dashboards, and share a team view on Crew or above.

Choose light or dark and how tightly registers are packed. It's your own choice, on each device.

Keep a register's search, filters and sort under a name, share it with the office, and choose the view a register opens on.

Download Maliru for Android or iPhone, or use it in your phone's browser, then sign in with your mobile number.

When a chat isn't enough, Maliru support can talk it through with you on a call, and see your screen if you share it.

Ask Marie how to do something, find any record by typing its name or number, and get answers from your own records.

Marie reads your workspace's records only once an owner has switched her on. What changes, who can switch her off, and where the data goes.

Ask Marie to remind you about something, or to tell you only if something hasn't happened by a time.

Marie doesn't learn by training on your data. She remembers only what you agree to, and lists all of it for you to delete.

On Crew, Marie prepares routine changes and you confirm them. Some things she never does, however she's asked.

Define permit types, let field staff request them from a job, and track validity and expiry in one place.

One set of rules decides whether a person may do a job over its dates — and says exactly why not.

A worker blocked by a missing credential sees why and asks; a supervisor allows it for that job, or refuses.

Add jobs one at a time or several in a grid, import thousands from a spreadsheet, and copy or change many at once.

Typed fields for your jobs — text, numbers, dates, dropdowns, files and links — in a layout the office shares.

Workstreams are your job types — each with its own fields, statuses and saved views.

Title column, evidence and permits each job needs, managers, route report columns and client-facing fields.

Narrow the Jobs table by dates, client, status, billing or any field, and save it for yourself or the office.

Hold the clients your jobs belong to — contacts, billing details and evidence rules — and archive safely.

The places work happens — depots, work areas and addresses — set on a job or dropped onto a shift.

Open a job to see its fields and its conversation side by side — updates, evidence, forms and history.

The Spent column and the job's Costs block add up the bills, expenses and invoices already on the record.

Give a call-out its priority, watch its response and fix times, and give the reason when a target is missed.

Keep one piece of work with several parts as a parent, and schedule and bill each part as its own sub-job.

Bundle a route's jobs into one card, give it to one person or a crew of up to 20, and follow progress.

Every published shift asks the worker to confirm — and Maliru chases silence for you before the start time.

Change a route's jobs, window, title or crew after publishing — and take back a cancel within 15 seconds.

List, Calendar and Board — three ways to see the same schedule, with filters, bulk actions and exports.

A cancelled shift or route vanishes at once, but nothing is sent for 15 seconds — Undo puts it back.

Plan a shift privately as a draft, then publish it so the team sees it in My Day and can confirm.

Double bookings and leave are flagged, never blocked; missing credentials or permits can stop a save.

Tick shifts to change their team, move them, put them on one clock, copy them forward, publish or cancel.

Fill in a row per shift — job, team, site and time — and save them all as drafts or publish together.

Who is where, as a grid — for a day, week or month, prepared for one client and saved as a template.

Take ticked or filtered shifts out as a spreadsheet, a file for another system, or a page to pin up.

Preview the sheet, email it to the client as your workspace, or prepare it tonight and post it in the morning.

A contract's recurring visits arrive on the Schedule as drafts, ready to publish, and say whether each was done on time.

Start and stop the clock against today's work, take breaks, switch jobs, and fix a clock-out you forgot.

Request and approve leave, and set up the leave year, entitlements, public holidays and leave types.

TOIL is a leave type with a balance you set. Nothing turns overtime into time off on its own.

The balances register, one person's year in full, setting a figure by hand, and logging, cancelling or removing leave.

The live Today roster, the review register, issue flags, corrections, approvals and locking for payroll.

Check your week, correct a wrong or missing shift, and send it for approval.

Clock tolerance, geofencing, one job at a time, the leave year and holidays — and where work patterns live.

One pattern per person sets their working days, standard hours, overtime, day rate and the days that pay more.

Choose who is alerted and in what order, watch who is working alone, and take and close an alarm.

The Capture button adds a record while the details are fresh — forms, photos, defects, job updates and bills.

Today, Work, Capture, Chat and Me — what each part of the field app is for, and where the settings are.

Two weeks of shifts and routes in one list, what each card does, and everything inside a shift and its job.

One card for all your route's jobs — confirm once, set statuses several at a time, and share the report.

Get your phone ready while it has signal, then open the day, do the work and let everything send itself when coverage returns.

Clock in, see today's routes and shifts, confirm your work, and catch anything that needs you.

Start a session, tap I'm OK when asked, press Get help if you need it — and your workspace is alerted.

Filled up? Log it at the pump — total, litres, odometer and a receipt photo — and the office reviews it.

Not every record is about a job — walkarounds, plant checks, site records and forms about you.

English, Spanish, French, Arabic or Romanian — pick yours under Me, or let the app follow your phone.

Which view a phone opens in, how to switch between the field app and the office, and what Any job needs.

Build structured field capture from a blank page, a template, or a description or PDF the AI drafts for you.

A group of rows with a People column and a Signature column, filled a crew at a time with Add people.

Photos, files and history, captured against the record, stored privately, and searchable in one place.

Search the workspace's history, prove nothing has been altered, follow a record's timeline, export a PDF.

Turn a submission or a route into a PDF your client can read, with the verdicts, photos and your logo on it.

Approve, reject or send back submissions, with AI review findings and integrity checks behind your judgement.

Assign a form to someone, or schedule checks that roll forward when done. Workers fill forms from Capture, with drafts and offline sending.

Find a job's photos and files, see uploads waiting on a phone, and require evidence before work is done.

Control who can submit, read, correct and export a form, and keep reviewer notes apart from the answers.

Set up forms that start with the job's title, client, site, schedule or custom fields already filled in.

One form can sit on a job and a vehicle, or a vehicle and a site, and show on each of them.

Send forms and documents in a share pack, choose who can open it, and keep the returned work with its record.

Reuse a pack, add people, follow up unfinished work and download each person's returned forms and signatures.

Open a pack sent to you, enter its access code, fill in its forms, read or sign its documents and do any induction.

Find unfinished forms on your device, pick up where you stopped, tell a draft from a capture to send, and put right a refused form.

Find, retire, delete and reuse forms, and work from the Templates tab without creating clutter.

Burn the date, time, place, record and your logo into photos taken for a form or as evidence, and keep a copy on the phone.

Track licences and certifications, chase renewals before they lapse, and decide how hard each one bites.

File each person's paperwork on their record, share what they should see, and get it signed on their phone.

Give every worker a phone-based ID card, and check anyone's on the spot — cleared to work or not.

Invite codes, a join link, a QR poster or a spreadsheet — five ways to bring people into your workspace.

Find anyone in the workforce, see what each record is missing, and act on several people at once.

Everything Maliru holds about one person, from role and readiness to sensitive details and history.

Stop someone's access straight away, keep the history, and erase their personal details when the time comes.

Each person's access profile gives a starting set of permissions, which you then fine-tune within firm limits.

Rule-based segments of your workforce that keep themselves current, for chat, updates and alerts.

Limit a manager's jobs, schedule and time to the workstreams they manage. Everything else isn't there for them.

An opt-in workplace phone book. Call, email or message a colleague, showing only the details you choose.

A small help desk. Raise a request, have someone own it, resolve and confirm it, against response targets.

Direct messages and groups whose members keep themselves current, with any message promotable into a record.

Type @ in a record's comments to name a colleague. Only people who can open that record are offered.

One-to-many posts built in two steps, with required reads that chase themselves and a record of who confirmed.

Every option in the two-step update builder, from polls and shortcuts to reminders, repeats and removal.

Record a stand down, team brief or toolbox talk with everyone who attended signing against their own name.

Folders of files, written pages and links, shared with the people who need them, with a record of who has read what.

Sharing is set on folders. A new folder is Office only until you share it, and a subfolder can only narrow what its parent allows.

Ask people to confirm they have read and understood a document, see who has, and ask again when it changes.

Pin documents to sites, clients, contracts, workstreams, vehicles and assets so they turn up where the work is, and keep them on the phone for places with no signal.

Play YouTube and Vimeo links inside the app, or upload your own videos, which Maliru compresses so they stream smoothly on a phone.

Turn Binder documents, videos, forms and sessions into an induction with a finish line, ending in a credential that work can require.

Book sessions, invite people, and take attendance on the trainer's phone: ticks, a check-in code, a signature or the paper sheet.

Where your inductions are, how each step works, quizzes, signing, checking in to a session, and carrying on without signal.

See everyone against every induction, follow and remind your own crew from the phone, and bring in inductions done before Maliru.

Send an induction to people with no Maliru account, or put a QR poster at the site entrance, then see who is inducted and until when.

Add your own translations of a document, a page, a link or a signed declaration, so people read it in the language they chose.

Triage, assign, work, resolve and verify an issue, with comments, evidence and a full activity history.

The Origin tab shows the failed check, message, request or AI finding behind an issue. Team names the people and crews.

Report something that needs action, with up to five photos or short clips and the people involved.

Find, filter and prioritise every issue in one list, including the ones AI review drafts for you.

Plant, tools, PPE, trailers and IT kit — each with its own fields, statuses and history.

Keep counts of consumables and spares, record what comes in and goes out, and get told before a line runs out.

Keep certificates in date, log checks, track who's holding what, and bundle kit onto jobs.

Raise a repair or service against an asset, close the defect it fixes, and build up its service history.

Let workers ask for kit, issue it in one go or in parts, and check what the stores really holds.

Keep each client's lifts, boilers, panels and plant on record beside your own, with their own inspections, checks and service history.

Log walkaround checks, grade the defects they find, keep certificates in date, and manage off-road.

Your fleet register — each vehicle with its details, custom fields, status and current driver.

Name statuses the way your yard talks. The phase behind each one decides what the vehicle can be used for.

Every cost a vehicle incurs in one place, with odometer readings that turn it into cost per mile.

Record a garage or hire invoice once, as a bill. Each line allocated to a vehicle becomes its running cost.

Import a month of fuel-card fills at once, let it confirm drivers' fills, and clear the rest in Review.

See what each fuel card spent in a month, which vehicles it filled, and which fills still need a look.

Hire, insurance and tax posted automatically each period, and the tank size that sharpens fuel checks.

Where your money is, what is stuck between a finished job and cash, and what to do next, on one page.

Set up the contract a client's work is delivered under, then measure the work done against its rates.

Filter what needs deciding, hand measures on, decide in bulk and keep the conversation with the measure.

Find the jobs you worked, fill one grid of quantities and record them as a single measure.

Hold your priced work items per client, and name the rate bumps you actually charge.

Show a client what they owe, and hand your issued documents to your accounts package.

Email an issued document under your own name, and know when an invoice is late.

Price the work on your letterhead before anyone agrees to it, then turn the accepted quote into the invoice.

Record the money that arrived, cancel what was raised in error, and credit what the client should not pay.

Tick the approved work, check the draft, issue it — and every line traces back to a measure on a job.

Everything an invoice, application, quote or credit note prints, set once for the whole workspace.

When a client keeps back a statutory deduction, print it on the invoice so their payment matches.

Value the cumulative work on a contract for a period, hold retention, and roll in variations and dayworks.

Raise the application your client pays against, from a valuation or from approved measures.

File an expense with receipts, have the right person review it, and record repayment separately.

Choose what your expense form asks, in what words and order, and which categories it offers.

Record what the workspace owes — supplier invoices, hire, utilities, subcontractors — and when.

Take the right deduction off a subcontractor's bill, and read what you withheld by payment date.

Set up rent, insurance or long-term hire once; Maliru drafts each bill before it falls due.

Record what you have ordered, send it to the supplier and see each invoice land against it.

Compare a supplier's statement with your bills: what never reached you, what differs, what they missed.

Photograph a docket against the job on site; the office decides which supplier account it belongs to.

Record one bank payment against many bills, take the schedule to the bank and tell each supplier.

Hold a maintenance contract's promise in Maliru: how fast a call-out is answered and fixed, in the hours the contract says.

What was due and what was done under a contract each month: planned visits, call-outs answered and fixed in time, and every missed target with its reason.

Bill a maintenance contract's fixed fee every month, quarter or year, with the planned visits done in the period listed as its schedule.

Email and push the right people when an event matches a rule, such as a dangerous defect or an overdue bill.

Mobile, Web and Email by category and type, what a push shows, and the email reports you opt into.

Every plan has every module. Plans differ in seats, depth and volume: what counts as a seat, what each plan includes, and the currency you pay in.

Open Plans from Upgrade, choose a plan and a seat count, pay monthly or yearly in your workspace's currency, or ask for a smaller plan.

Your own appearance, the workspace's modules and features, alert rules, storage, and your logo and colours.

Your ID card, credentials and documents, the settings you control yourself, and what needs an admin.

Free for good for five people, with every module, and the handful of limits that come with it.

What counts as an AI action, the monthly allowance on each plan, what happens when it runs out, and top-ups.

How much file storage your plan includes, where to see what's used, and what happens at the limit.

How founding prices work, what a free period on a paid plan is, and what happens when one ends.

Pounds in the UK, euros in Ireland and the rest of the EU, US dollars everywhere else, and why a subscription keeps the currency it started in.

Codes that don't arrive or don't work, invite codes that are refused, being signed out, and what fixes each.

Every upload limit in one place (sizes, counts, types and storage) and what each error message means.

What "Saved on this device" means, how queued captures send themselves, how one gets stuck, and how to put a refused form right.

The inbox always has everything. If pushes or emails aren't reaching you, a few switches are usually why.

Where a web download goes, a share sheet that won't open, expired file links, and support that won't open.

Find the version you're running, check for updates, get past Update Maliru, and keep saved work safe.

The plan, permissions and set-up a pay run needs, in the order to do them.

What each person is paid, what is withheld from a contractor, and why a pay run waits until you have checked it.

Pay leave the way your workers are owed it: normal pay, basic pay, or rolled up.

Pay that didn't come off the timesheet, and why its kind matters.

Calendars, opening a run, working it out, closing it, and what to do when something was wrong.

Switch on the query window and each person sees their own figures once a run is worked out, and can query a line or a day before payday.

Choose the file your payroll software imports, give everyone their payroll ID, map your pay items, and prove it with a sample before the first payday.

Choose the columns and their order, one row per line type or one row per person, for any payroll software or bureau.

A sheet laid out for keying each person's pay into a Xero pay run.

Set BrightPay up once, then import each run's payments, additions and deductions from one CSV.

Set up your pay elements once, then import each run's timesheet payments and deductions, hours × rate.

Your earnings statement or self-bill statement is filed in My documents, on your phone and in the office.

How a contractor on your books is paid differently from an employee, and what they receive.

One person is paid for the crew's work, and the split is recorded on their statement but not paid out.

Figures for a withholding return such as CIS or RCT, from both halves — and self-billing a subcontractor.

Corrections carried into the next run, and the file for your payroll provider.

Bank details, the payment file you upload to your own bank, and what Maliru will never do with either.

What a unit of measured work pays, set beside what it sells for.

Which one source pays each workstream's work, and what a completed job or a route stage pays.

Every measure, route stage and completed job a contractor is credited with, its state, and its margin.

Match each invoice line to the work you recorded, approve what matched and query the rest.

Recover what a worker owes the company, with their agreement, a step at a time.

Raise a deduction from a vehicle defect, a fine, an incident or an asset, with the right person already filled in.

The list a deduction is raised from, and why each reason says who it benefits.

Set before any deduction for the company's benefit is taken from an employee.

Each expense category says whether it is paid back tax-free or counted as taxable pay.